Software for project planning:
In this modern age, in order to make any project successful within a limited deadline, project managers need to take the help of different advanced technologies and project scheduling software. With the help of the project, planning software managing and scheduling the projects can be easier (Taghipour et al. 2020). Some of the project planning software are described below. With the help of a stacked chart, team members and project managers can see when projects have started, finished, and reached the milestones.
A “Gantt chart” represents project tasks visually using a bar graph that spans the duration of the projects (Robles, 2018). A Gantt chart displays the work planned for each day when a project is planned. This type of chart consists of vertical bar graphs displaying project tasks and horizontal ones displaying task durations (Armenia et al. 2019).
Critical path method:
Methods such as the critical path method (CPM) and critical path analysis (CMA) determine the degree of scheduling flexibility required to complete projects. The critical path in project management refers to the longest sequence of tasks that needs to be completed on time to ensure the completion of the whole project. If important activities are not completed on time, the rest of the project will be delayed. CPM includes finding the most critical activities, estimating task durations, and figuring out task dependencies. The flexibility of a project can be better understood when large projects are broken down into smaller jobs. Slack, or flexibility, is the degree to which a particular work can accommodate a change in the environment. It demonstrates how much time can be added to the work without affecting others or the project’s due date.
In the OSC project, the Critical path method can play an important role in prioritizing the important task and breaking a long task into small flexible tasks. This method allows the projects to be fined within the limited deadlines. The scalability of the project can be determined by the float. In the event of project risks or unforeseen challenges, the float needs to be utilized.
PERT charts provide a visual representation of a project’s timetable when used in project management. The “Program Evaluation Review Technique (PERT)” makes it possible to review individual tasks within a project. In the management of tasks, some project managers prefer the PERT or Gantt chart for its task dependencies and easy-to-understand features (Evdokimov et al. 2018). A PERT chart is used by the project manager to estimate the time required to complete each task. In this way, the project can be budgeted and resources allocated in order to ensure its success. The nodes in a PERT diagram represent project events or milestones.
In the case of OSC projects, the PERT chart can be used to schedule tasks, prioritize the tasks, and budgeting and resource allocation can be done with the help of the PERT chart.
“Work Breakdown Structures (WBS)” are hierarchical systems used to organize a project’s activities. A WBS is used to divide the project deliverables into manageable pieces. Depending on specific circumstances, subtasks may need to be allocated to each deliverable during the assigning of a job or set of tasks. Large, complex projects can be broken down into smaller, more manageable tasks, which are then assigned to individuals or teams.
A project needs to have a clear road map with specific goals and objectives that are not changed after the initial phases are completed in order to be successful. Each respective stakeholder’s requirements need to be outlined throughout the planning phase of the project, including those who will benefit from the project’s outcome (Schelly et al. 2019). However, it can be a mistake to assume that the stakeholder’s goals and demands are obvious to the project. Therefore, before developing the synergies, the project manager needs to talk with the team and learn everything about the project and the capabilities of the stakeholders.
It is important to compile a list of all deliverables and each deliverables news to be assigned to the team members with a calculated deadline. The project also needs to ensure that every created deliverable bead is documented and explains the approval procedures (LEE, 2022). The internal approval procedure also needs to be understood by the project manager in order to avoid delays in the project.
/* Style Definitions */
mso-padding-alt:0in 5.4pt 0in 5.4pt;
mso-bidi-font-family:”Times New Roman”;